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Automations are recurring tasks Hops runs for you — on a schedule, or when something happens in a connected app such as Gmail or Google Forms. Open Automations from the left sidebar to see every automation you can access, or open the Automations tab inside a Space to see the ones set up for that Space.
Creating a new automation in a Space: naming it, setting a schedule and timezone, and writing instructions.

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The Automations list

The list has a search box, a sort button, and a New automation button. Each row shows:
  • Name
  • Status — Active or Paused
  • Schedule — for example weekly, or the event that triggers it
  • Space — where it runs
  • On behalf of — whose access it runs with
The sidebar groups automations into On my behalf and Managed by me.

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Create an automation

1

Click New automation

On the Automations page, click New automation. Describe what it should do under What should your automation do?
2

Review the draft

Hops opens a draft with Runs and Configuration tabs. A Draft banner with a Publish button stays at the top until you publish.
3

Set when it starts

Under Start automation, pick a trigger. For a schedule, choose Weekly, the days, and the time. Set the Timezone.
4

Choose what it can access

Under Access during runs, pick the Connections and Spaces the automation can use.
5

Write the instructions

Write the instructions in the full document editor. Tell Hops exactly what to do each run, the same way you’d write it in a chat. Click Improve with Hops to have Hops tighten the wording.
6

Publish

Click Publish. The automation becomes Active and its Runs tab fills in as it executes, with links back to each run’s chat session.

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Managing automations

Finished one-off automations move into a collapsed Completed group instead of disappearing. Click an automation to open its Runs history and Configuration. Pause it, or change its trigger, access, or instructions from there.
The Automation tab in a Space, listing an automation with its name, schedule, and owner.
To see what your automations cost, check Your automations in My usage.